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Project Roles, Permissions, and Settings

Every shared project allows for membership assignment where one of four project roles may be chosen:


Project Manager

Has complete control of the project and may change any aspect of it and the boards it contains.


Project Editor

May create and control any aspect of boards they create and edit other board’s contents in the project.


Project Commentator

May not create new boards, but may open boards in the project, contribute to chat, and make comments but otherwise may not edit boards.


Project Viewer

May not create new boards, but may open boards, contribute to chat, but may not edit or comment on the board.

Note: Private projects are permanently appointed the project manager role.



Details of each project’s role permissions are listed below:

Project Permissions Description Project Manager Project Editor Project Commentator Project Viewer
Project Management Set project settings, member access, visibility, rename or delete the project Yes No No No
Set Board Start View Set the starting view of a board Yes If Owner No No
Create Boards May create a board or move boards into the project Yes Yes No No
Rename Boards May rename a board or change it’s profile image Yes If Owner No No
Move Boards May move a board to another project Yes If Owner No No
Delete Boards May delete a board Yes If Owner No No
Duplicate Boards May duplicate a board Yes Yes No No
Open Board Role The assigned board role assigned when opened from the project when the member is not the board’s owner Board Host Board Editor Board Commentator Board Viewer
Open Board Role if Board Owner The assigned board role assigned when opened from the project when the member is the board’s owner Board Host Board Host Board Commentator Board Viewer
Create and Manage Own Invites Whether the user can create, edit, or cancel their own invites for boards in this project, limited that that allowed in project settings Yes Yes No No
Manage Any Invite Whether the user can edit or cancel any invite for a board in this project regardless of other permissions; limited to that allowed in project settings Yes No No No

Every shared project also has settings you can apply as listed below:

Project SettingsDescription
Project ListingDisplay the project to those that are not members of the project so that they may request membership to the project
Project MembersAllow non-project members to see the project members
Project BoardsDisplay the project’s board’s to the non-project member without allowing them to open them
Allow Guest Invites by Project ManagersAllow project managers to invite guests to any board residing in the project.
Allow Guest Invites by Project EditorsAllow project editors to invite guests to any board residing in the project.

Plan Availability: Free*, Business, Education