Online Whiteboard Guide
Top Features to Look for in an Online Whiteboard
Key Takeaways
- An unlimited canvas helps to create and organize ideas without worrying about space limitations.
- File importing features allow for visual resources such as images, documents, and videos to be easily added and annotated.
- Digital sticky notes allow for sharing ideas, making comments, and collaborating remotely.
- Drawing tools such as pens, highlighters, shapes, and colors help create diagrams, flowcharts, mind maps, and other visual elements for enriched communication.
- Analysis tools help to export, analyze, and present workshop results professionally.
- Live cursors help to keep participants engaged and focused by enabling moderators to check if attendees are following along simultaneously.
- Data security is important, particularly for agencies and consultancies that rely on customer data to guide their discussions.
1. No Canvas Limitation
Having a canvas that’s unlimited in broadness helps you create and organize your ideas without worrying about space limitations. This makes your online whiteboard a perfect tool for brainstorming, mind mapping, and collaborative work. This way, you’ll be flexible to add, move, and connect thoughts and concepts with peace of mind, leading to increased creativity and productivity.
2. File Importing
Importing various content is another prominent feature of a perfect online whiteboard. With this feature, you can easily enhance your presentations with visual resources such as images, documents, and videos to explain intricate concepts with more ease.
What’s even better is that the best online whiteboards help you enjoy onboard tools to annotate and markup your resources when you import them. This simplifies collaboration and reduces the need for multiple apps.
3. Sticky Notes
Digital sticky notes are a beneficial feature on an online whiteboard that simulates the functionality of physical sticky notes. This feature helps you share ideas, make comments, and collaborate just like how you do during in-person brainstorming.
Remote teams can specifically use digital sticky notes to collaborate on a project. They’ll be able to follow members’ ideas and assistance. The feature lets you assign different colors to team members to identify them more easily during group sessions.
4. Drawing Tools
Drawing tools are a game-changing feature of perfect online whiteboards. These tools help you tell your stories visually. Pens, highlighters, shapes, and colors are some of the drawing tools you can use to create diagrams, flowcharts, mind maps, and other visual elements for enriched communication. These tools also help you annotate and mark up existing content to emphasize important points more easily.
5. Analysis Tools
Informative virtual workshops today come with a bunch of worthwhile insights and takeaways, but most members often forget this information after the session. Modern online whiteboards help you export, analyze, and present workshop results in a professional approach. This enables the attendees to understand, share and apply the insights gained from the workshop more comfortably.
6. Live Cursors
Live cursors are a wonderful feature in online whiteboards as they help you find out if all attendees are following along simultaneously. This enables the moderator to keep participants engaged and focused.
For example, you can ask members to actively participate in simple activities such as “yes/no” checks or “okay/not okay” boxes using their live cursors. The feature ultimately leads to a more interactive and fruitful virtual meeting experience.
7. Data Security
Except for the top features mentioned above, there are some other features that differentiate a perfect online whiteboard from competitors. Here are some of these features:
- Multi-user accessibility
- Real-time updates and auto-saving
- Screen sharing
- Mobile device compatibility
- Customizable backgrounds and templates
- Accessibility options for people with disabilities
- Easy sharing and exporting option
Other Features
Except for the top features mentioned above, there are some other features that differentiate a perfect online whiteboard from competitors. Here are some of these features:
- Multi-user accessibility
- Real-time updates and auto-saving
- Screen sharing
- Mobile device compatibility
- Customizable backgrounds and templates
- Accessibility options for people with disabilities
- Easy sharing and exporting option
Final Thoughts
The right online whiteboard can immensely impact your team’s productivity and collaboration. That’s why you need to look for the features mentioned in this post to enrich your remote meetings and improve your team’s workflow. If you can find an online whiteboard with most of these features, then that’s the tool you need for your online sessions without hesitation.