Online Whiteboard Guide

What Strategies Can Be Employed to Maximize Inclusivity and Accessibility When Using Online Whiteboards

Key Takeaways

  • Understand the challenges faced by users with disabilities or diverse backgrounds when using online whiteboards.
  • Design for accessibility by using high contrast colors, clear fonts, alternative text descriptions, keyboard navigation, and closed captioning.
  • Ensure cultural competence by using inclusive language, avoiding stereotypes, and respecting different perspectives.
  • Facilitate collaboration
    by setting clear goals, providing guidelines for behavior, and fostering a respectful environment.
  • Use inclusive and accessible online whiteboard templates for project management, teaching, and brainstorming activities.
  • Implement these strategies to create a more inclusive and accessible experience for all users in remote collaboration and communication.


Remote business and virtual classes use online whiteboards to collaborate and communicate. They may also hinder inclusion and accessibility, especially for those with impairments. This blog article will discuss utilizing themes to make online whiteboards more inclusive and accessible.

Understanding Challenges

Before we dive into the strategies, it’s important to understand the challenges that people with disabilities or diverse backgrounds might face when using online whiteboards. Visually challenged users may have trouble seeing tiny prints or differentiating colors, while hearing-impaired users may struggle with audio information. Moreover, users from different cultural backgrounds may have different communication styles or expectations, which can hinder collaboration.

Strategies for Maximizing Inclusivity and Accessibility

There are a number of ways to ensure that online whiteboards are accessible and inclusive. These strategies can be grouped into three categories: designing for accessibility, ensuring cultural competence, and facilitating collaboration.

Designing for Accessibility

Online whiteboards are accessible to visually, hearing, and physically handicapped users.

Screen readers, keyboard navigation, and closed captioning allow for accessibility. Designers may also make the online whiteboard compatible with screen magnifiers and braille displays. Accessible online whiteboard template are best to include:

  • Use high contrast colors and a sans-serif font for easy readability.
  • Provide alternative text descriptions for images and other non-text elements.
  • Use headings and lists to structure content.
  • Ensure that keyboard navigation is possible and intuitive.
  • Provide closed captioning or transcripts for audio and video content.

Ensuring Cultural Competence

Ensuring cultural competence involves taking into account the diversity of users and their backgrounds. This can be achieved by avoiding stereotypes, using inclusive language, and acknowledging different perspectives. For instance, designers can use gender-neutral language and avoid using images that may be offensive or exclusionary. Here is a template for creating a culturally competent online whiteboard:

  • Use inclusive language that avoids assumptions about gender, ethnicity, or culture.
  • Avoid using images or symbols that may be offensive or exclusionary.
  • Acknowledge and respect different perspectives and communication styles.
  • Encourage participation from all users, regardless of their background or experience.

Online Whiteboard Templates

By beginning with recommended practices, templates may improve online whiteboard inclusion and accessibility. Project management, teaching, and brainstorming all make use of templates. Project management templates provide tasks, deadlines, and progress indicators, whereas brainstorming templates include prompts and instructions for idea generation. An inclusive and accessible online whiteboard template:

  • To improve readability, choose high-contrast colors and a sans-serif typeface.
  • Provide pictures and other non-text descriptions.
  • Headings and lists organize text.
  • Caption or transcribe audio/video information.
  • Use inclusive language without gender, race, or cultural preconceptions.
  • Invite user input and engagement.


Online whiteboards must be inclusive and accessible. Online whiteboards may be more inclusive if they’re designed for accessibility, cultural competence, and cooperation. Recommended practices are provided in templates. Designers and users may create collaborative, creative online whiteboards using these strategies.