Online Whiteboard Guide

How Can Online Whiteboards Improve Productivity And Efficiency Compared To Using Physical Whiteboards?

Key Takeaways

  • Accessible anytime, anywhere, fostering asynchronous and real-time collaboration.
  • More interactive and engaging with diverse tools, media, and templates.
  • Improved organization and efficiency with layers, groups, tags, and filters.
  • Scalable and sustainable, reducing cost, waste, and environmental impact.
  • Enhance creativity, innovation, communication, and workflow.


Online whiteboards can help teams work better together, especially when they are working from home or in different locations. We’ll look at a few benefits of utilizing digital whiteboards instead of physical ones in this blog article.

Online Whiteboards Are Accessible Anytime, Anywhere

The fact that physical whiteboards are time and space constrained is one of their key disadvantages.

When utilizing the whiteboard, it is necessary to be physically present in the same room to view its contents. Sharing information with someone who is not present requires either taking a picture or providing a summary of what was written on the board.

Online whiteboards are accessible via internet-connected devices. Create, edit, and browse boards anywhere. You may collaborate on your board asynchronously and in real-time. You may link or embed your board. For offline usage, export your board as an image, PDF, or CSV.

Online Whiteboards Are More Interactive And Engaging

Physical whiteboards are often passive and one-way tools. Usually, one person writes or draws on the board while others watch or listen. There is little room for feedback, interaction or co-creation. Physical whiteboards also have limited space and resources, which can limit creativity and innovation.

Online whiteboards are more interactive and engaging tools. They allow everyone to contribute and participate actively in the discussion. They also have unlimited space and resources, which fosters creativity and innovation. You can use different tools and media on your online board, such as text, sticky notes, shapes, drawings, images, videos, websites and more. Templates and frameworks have multiple purposes such as for brainstorming or mind mapping processes as well as for design thinking or project management.

Online Whiteboards Are More Organized And Efficient

Physical whiteboards are often messy and chaotic. It might be challenging to maintain track of everything that’s been written on the board, discussed, agreed, and required next steps. It is also easy to lose or erase important information on the board.

Online whiteboards are more organized and efficient tools. You may set up your board in a way that suits your requirements and tastes thanks to them.

Use multiple fonts, sizes, and styles for important content. Layers, groups, tags, and filters help with the organization of your board. Comments, discussion, and voting allow team collaboration. Autosave and history functions on online whiteboards prevent data loss.

Online Whiteboards Are More Scalable And Sustainable

Physical whiteboards are often expensive and wasteful. They require buying and maintaining markers, erasers, cleaners and other accessories. They also consume paper, energy and space.

Online whiteboards are more scalable and sustainable tools. They do not require any physical materials or equipment. They also save paper, energy and space by being digital. Online whiteboards can also accommodate any number of users and boards without compromising quality or performance.


Online whiteboards are more effective than physical ones. Accessibility, interaction, organization, scalability, and sustainability are all advantages of online whiteboards. Online whiteboards improve creativity, innovation, communication, workflow, cost, and waste.